Essential Duties and Responsibilities

• Support project teams in preconstruction efforts, including bid process and buyout.
• Assist in developing and processing subcontracts and purchase orders through to completion.
• Review submittals and shop drawings for accuracy and expedite for timely review.
• Develop, update, manage and utilize all tracking logs as needed to report the various project requirements.
• Assist with permit process, deferred submittals, certificate of occupancy process and AHJ requirements as required to complete the project.
• Assist with compliance to owner contracts, including notice requirements, specified timeline, and required document submissions.
• Utilize and adapt company systems to owner required systems for financial and overall project management.
• Monitor and update project master schedule along with Project Manager and Project Superintendent.
• Track and review both company and subcontractor certified payroll reports, when required.
• Maintain up‐to date lists of subcontracts and revisions.
• Upload contract documents to Procore and ensure they are complete and up to date.
• Participate in project meetings and project walk throughs.
• Gather data and provide information for management reporting and cost reports.
• Maintain positive relationships with owners, architects, designers, consultants, and subcontractors.
• Support company‐wide efforts such as maintenance of subcontractor database, support in bid‐day efforts and general file maintenance.
• Assist in the overall project closeout process by producing as‐built drawings for O&M documents and binders.
• Setup initial contacts and project information in Procore.
• Receive, review, forward and track status of submittals.
• Initiate, prepare, review, track and distribute RFIs.
• Assist in preparation of bid packages.
• Work with superintendent to establish a procurement log and track material procurement.
• Maintain all forms of documentation required for implementation of project controls (procurement log, submittal log, RFI log, labor tracking, QA/QC forms, etc.).
• Assist with change management process including soliciting, receiving, and reviewing pricing and preparing owner change orders.
• Track and inspect material and equipment deliveries.
• Assist in compiling reports regarding financial performance of the project.
• Assist in preparation of monthly owner project status reports, as required.
• Attend project meetings and record meeting minutes.
• Distribute meeting agendas and minutes.
• Take daily/weekly progress photos of the project as coordinated with the project Superintendent and upload to Procore.
• Assist Superintendent with job site orientations.
• Assist Superintendent with on-site documents and document control (AHJ inspection forms, special inspection forms, hard copies of RFI’s and submittals, etc.).
• Assist Superintendent in the tracking and resolution of any non-conformance issues that arise through special inspections and design team site inspections.
• Assist in and/or complete project close-out as coordinated with the project assistant and PM.

Minimum Qualifications

• Bachelor’s degree in construction management or engineering related field and/or minimum of 3-years’ experience in a construction related support role.
• Intermediate to advanced computer skills with MS Office Suite, Project, Adobe and Bluebeam.
• Solid organization, written and verbal communication skills.
• Efficient in time management, the ability to multi-task and adhere to/meet deadlines along with a strong attention to detail.
• Proven presentation abilities, including the utilization of Power Point or Prezi.
• Experience with financial and construction project management software such as Sage 300 CRE and/or Procore.
• Must have a strong customer-oriented approach (for internal/external customers) and demonstrated professional demeanor.
• Current driver’s license and insurable driving record.