Essential Duties and Responsibilities

  • Support project teams in preconstruction efforts, including bid process and buyout.
  • Assist in developing and processing subcontracts and purchase orders through to completion.
  • Review submittals and shop drawings for accuracy and expedite for timely review.
  • Develop, update, manage and utilize all tracking logs as needed to report the various project requirements.
  • Assist with permit process, deferred submittals, certificate of occupancy process and AHJ requirements as required to complete the project.
  • Assist with compliance to owner contracts, including notice requirements, specified timeline, and required document submissions.
  • Utilize and adapt company systems to owner required systems for financial and overall project management.
  • Monitor and update project master schedule along with Project Manager and Project Superintendent.
  • Track and review both company and subcontractor certified payroll reports, when required.
  • Maintain up‐to date lists of subcontracts and revisions.
  • Upload contract documents to Procore and ensure they are complete and up to date.
  • Participate in project meetings and project walk throughs.
  • Gather data and provide information for management reporting and cost reports.
  • Maintain positive relationships with owners, architects, designers, consultants, and subcontractors.
  • Support company‐wide efforts such as maintenance of subcontractor database, support in bid‐day efforts and general file maintenance.
  • Assist in the overall project closeout process by producing as‐built drawings for O&M documents and binders.
  • Setup initial contacts and project information in Procore.
  • Receive, review, forward and track status of submittals.
  • Initiate, prepare, review, track and distribute RFIs.
  • Assist in preparation of bid packages.
  • Work with superintendent to establish a procurement log and track material procurement.
  • Maintain all forms of documentation required for implementation of project controls (procurement log, submittal log, RFI log, labor tracking, QA/QC forms, etc.).
  • Assist with change management process including soliciting, receiving, and reviewing pricing and preparing owner change orders.
  • Track and inspect material and equipment deliveries.
  • Assist in compiling reports regarding financial performance of the project.
  • Assist in preparation of monthly owner project status reports, as required.
  • Attend project meetings and record meeting minutes.
  • Distribute meeting agendas and minutes.
  • Take daily/weekly progress photos of the project as coordinated with the project Superintendent and upload to Procore.
  • Assist Superintendent with job site orientations.
  • Assist Superintendent with on-site documents and document control (AHJ inspection forms, special inspection forms, hard copies of RFI’s and submittals, etc.).
  • Assist Superintendent in the tracking and resolution of any non-conformance issues that arise through special inspections and design team site inspections.
  • Assist in and/or complete project close-out as coordinated with the project assistant and PM.

Minimum Qualifications

  • Bachelor’s degree in construction management or engineering related field and/or minimum of 3-years’ experience in a construction related support role.
  • Intermediate to advanced computer skills with MS Office Suite, Project, Adobe and Bluebeam.
  • Solid organization, written and verbal communication skills.
  • Efficient in time management, the ability to multi-task and adhere to/meet deadlines along with a strong attention to detail.
  • Proven presentation abilities, including the utilization of Power Point or Prezi.
  • Experience with financial and construction project management software such as Sage 300 CRE and/or Procore.
  • Must have a strong customer-oriented approach (for internal/external customers) and demonstrated professional demeanor.
  • Current driver’s license and insurable driving record.

To apply, you can either upload a resume or fill out the job application. You do not need to do both. Select one of the options below.