Essential Duties and Responsibilities

  • Support project teams in preconstruction efforts, including bid process and buyout.
  • Assist in developing and processing subcontracts and purchase orders through to completion.
  • Review submittals and shop drawings for accuracy and expedite for timely review.
  • Develop, update, manage and utilize all tracking logs as needed to report the various project requirements.
  • Assist with permit process, deferred submittals, certificate of occupancy process and AHJ requirements as required to complete the project.
  • Assist with compliance to owner contracts, including notice requirements, specified timeline, and required document submissions.
  • Utilize and adapt company systems to owner required systems for financial and overall project management.
  • Monitor and update project master schedule along with Project Manager and Project Superintendent.
  • Track and review both company and subcontractor certified payroll reports, when required.
  • Maintain up‐to date lists of subcontracts and revisions.
  • Upload contract documents to Procore and ensure they are complete and up to date.
  • Participate in project meetings and project walk throughs.
  • Gather data and provide information for management reporting and cost reports.
  • Maintain positive relationships with owners, architects, designers, consultants, and subcontractors.
  • Support company‐wide efforts such as maintenance of subcontractor database, support in bid‐day efforts and general file maintenance.
  • Assist in the overall project closeout process by producing as‐built drawings for O&M documents and binders.
  • Setup initial contacts and project information in Procore.
  • Receive, review, forward and track status of submittals.
  • Initiate, prepare, review, track and distribute RFIs.
  • Assist in preparation of bid packages.
  • Work with superintendent to establish a procurement log and track material procurement.
  • Maintain all forms of documentation required for implementation of project controls (procurement log, submittal log, RFI log, labor tracking, QA/QC forms, etc.).
  • Assist with change management process including soliciting, receiving, and reviewing pricing and preparing owner change orders.
  • Track and inspect material and equipment deliveries.
  • Assist in compiling reports regarding financial performance of the project.
  • Assist in preparation of monthly owner project status reports, as required.
  • Attend project meetings and record meeting minutes.
  • Distribute meeting agendas and minutes.
  • Take daily/weekly progress photos of the project as coordinated with the project Superintendent and upload to Procore.
  • Assist Superintendent with job site orientations.
  • Assist Superintendent with on-site documents and document control (AHJ inspection forms, special inspection forms, hard copies of RFI’s and submittals, etc.).
  • Assist Superintendent in the tracking and resolution of any non-conformance issues that arise through special inspections and design team site inspections.
  • Assist in and/or complete project close-out as coordinated with the project assistant and PM.

Minimum Qualifications

  • Bachelor’s degree in construction management or engineering related field and/or minimum of 3-years’ experience in a construction related support role.
  • Intermediate to advanced computer skills with MS Office Suite, Project, Adobe and Bluebeam.
  • Solid organization, written and verbal communication skills.
  • Efficient in time management, the ability to multi-task and adhere to/meet deadlines along with a strong attention to detail.
  • Proven presentation abilities, including the utilization of Power Point or Prezi.
  • Experience with financial and construction project management software such as Sage 300 CRE and/or Procore.
  • Must have a strong customer-oriented approach (for internal/external customers) and demonstrated professional demeanor.
  • Current driver’s license and insurable driving record.

*Please Note: Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

To apply, you can either upload a resume or fill out the job application. You do not need to do both. Select one of the options below.